Every placement, connected.

From first inquiry to departure day. One shared workspace for overseas recruitment agencies, in any trade or profession.

See how it works

RecruitOS candidate management dashboard

Trusted by.

Clients who trust Bitmo Solutions.

Five parts. One working desk.

From the first order to the final departure. Follow the parts of your shared workspace.

RecruitOS admin interface: Placement orders

Workspace view

Win the order. Keep the context.

Keep employers, agents, partner follow-up dates, positions and job conditions with each order. Track embassy, bureau online and physical submissions through to approval. Plan campaigns, review advertising budgets and adverts, and record when agents were informed. Give each inquiry a source, an owner and a follow-up before converting it into a candidate.

Employers & agents
Inquiries & leads
Future prospects
Advertising & budget reviews
Order submissions & approvals

Every operational step, in the same file.

Follow the candidate from screening to departure in one file. Record visa submissions to sponsors, medical results, training registrations and certificates, approved fees and ticket bookings. Keep contact history with the person, and update each stage as work progresses against the destination’s requirements.

Screening
Visa
Medical
Training
Travel
Payments
Interactions

Set up the desk around your agency.

Set document requirements by country and gender, including the days allowed for each requirement. Manage staff accounts with Admin and Superadmin responsibilities. Matching document rules give each candidate the relevant checklist and due dates. Discuss additional fields, process steps and provider connections with Bitmo Solutions during setup.

Staff & roles
Document rules
Your account

Know where every candidate stands.

One shared record, from the first documents to departure day.

Alternate outcome: Not proceeding
Alternate outcome: Interview failed
Alternate outcome: Visa rejected
Alternate outcome: Medical rejected

Stage 01 of 08

Create a shared candidate profile.

Choose destinations and keep the candidate’s information ready for the whole team.

Profile & destinations
Occupation, age & stage
Search & spreadsheet export

Training & preparation

Keep courses, providers, dates and certificates in the candidate’s file.

Fees & approvals

Record currencies and receipts. Fee changes need a second person’s approval.

Conversations & follow-ups

Keep calls, messages, office visits and the next follow-up date together.

Less chasing.
More work moving forward.

Shared information is the start. RecruitOS also brings responsibility, requirements and decisions into the placement work your team does every day.

A whole team. A shared view.

One candidate record keeps profiles, documents, interviews and departure details together, ready for the next person taking over.

Owners & directors: Review the pipeline, fees and approvals.
Operations managers: Follow stages, deadlines and handoffs.
Recruitment teams: Manage candidates, interviews and follow-ups.

Follow-ups with an owner.

Give every inquiry a source, a responsible colleague and a next follow-up. Keep contact history ready when someone else picks up the conversation.

The right documents for each destination.

Apply country and gender-specific requirements with due dates. See pending and overdue documents before moving the candidate forward.

A second pair of eyes on spending.

Superadmins review fee and advertising budget changes. Keep receipt references and fees in eight currencies, with no self-approval.

A clearer start to the day.

Review candidate stages, upcoming interviews, due follow-ups and work waiting for approval from the dashboard.

Find the record. Trace the decision.

Search and filter candidate records, export the list you need, and follow who changed what and when through recorded change history.

A workspace that fits your agency.

Set staff roles and document rules. Connect provider accounts for email and SMS reminders, and agree additional fields, steps or integrations during setup.

Connect the tools your agency already uses.

Your books, conversations and calendars. Connected to the placement record.

QuickBooks

Email and SMS reminders are included with your provider accounts. Other connections are available on request, scoped during onboarding and subject to provider access. Additional services can be connected through Zapier or Make, or built for your agency.

The original RecruitOS product brochure cover

A closer look at RecruitOS.

Read about the modules, the placement journey and the ways your workspace can be configured for your agency.

Download the brochure

PDF · 13 pages

Prepare for your demonstration

Bring your destination countries, document types and deadlines, staff responsibilities and the tools you use. We’ll walk through your placement process and agree any configuration or additional work.

See it working for your team.

A demonstration shaped around your agency. Bring the way you work. We’ll walk through it together.

Book your demonstration

Every placement,
from first inquiry to departure day.

Your destinations: The countries you place people in.
Your document rules: The requirements behind each placement.
Your team and tools: The people and services you work with.